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Arcanflows

Scheduled Tasks

Run agents and workflows automatically on a timezone-aware schedule

Scheduled Tasks run your agents and workflows automatically on a recurring schedule — a daily report, an hourly sync, a weekly digest — without anyone pressing a button.

What is a Scheduled Task?

A Scheduled Task pairs a target (an agent prompt or a workflow) with a schedule (when and how often it runs). When it fires, the platform runs the target, records the outcome, and can deliver the result to you.

Creating a Schedule

  1. Open Scheduled Tasks (or the Schedule tab on an agent) and create a task.
  2. Choose the target — the agent + prompt, or the workflow, to run.
  3. Set the schedule: interval or cron-style, with a timezone.
  4. Optionally set a max runs limit and result-delivery options.

Timezone-aware scheduling

Schedules are evaluated in the timezone you choose, so "every day at 9:00 AM" fires at 9 AM local time — not UTC. The next run time is shown so you can confirm it's correct before saving.

Seeing What Happened

Every run records a visible outcome:

  • Status (completed / failed) and a snapshot of the output.
  • The run is threaded into a conversation you can open to read the full exchange.
  • Optional notifications and email delivery of the result.
  • Run now triggers an immediate run without disturbing the schedule.

Reliability

The fire path is idempotent and downtime-safe:

  • The next run time advances via a compare-and-swap before execution, so a hiccup can't cause an infinite refire or a high-availability double-fire.
  • If the platform was down when a task was due, the missed slot is handled cleanly (recorded, not replayed forever).

Tips

  • Set a timezone explicitly so runs fire when you expect.
  • Turn on email/notification delivery for tasks whose output you need to see.
  • Use Run now to test a task's prompt/workflow before relying on the schedule.

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